Cloud-based software has transformed countless industries, and HR is no exception. Gone are the days where HR workers are back-office paper pushers, now HR is a tech-savvy industry that is getting more and more streamlined all the time. Here are just some of the ways cloud-based technology is changing Human Resources work.
Less paper and printing
Once upon a time, it was considered revolutionary to be able to do HR work on computers rather than on paper. More than many other industries, massive paper stacks and filing cabinets typified any HR space, and the computerisation of work was a massive step. Now, with access to more computing power than ever before, the most visible change to the HR industry is the greatly diminishing paperwork requirements. With cloud-based HR software, all of the most important filed can be stores with systems like Dropbox and Google Drive. Not only do these advancements mean that there is less physical paperwork, but it also means that HR employees have to spend far less time filling out paperwork. Using autofill where possible can cut down time spend on paperwork by up to 50%.
More accurate performance reviews
One of the most important parts of HR work is assessing the performance of employees. This used to be an arduous task with a lot of time spent on paperwork and data gathering. Now with the help of cloud-based technology such as Ultipro, employee performance can be tracked and analysed in real-time, giving hyper-accurate and to-the-minute performance data. This means that companies can see trends more clearly, and use data in ways that could never previously have been imagined, like creating training specific to a specific weakness shown in the data.
More engagement with employees
Having employees who feel engaged and valued at work can increase productivity, employee retention, and ultimately, the bottom line. Cloud-based programs can perform functions such as sending out pulse surveys to collect employee feedback on specific parts of their experiences at work, as well as track hours and payroll for the purpose of encouraging work-life balance without hassle. The goal for HR should be to humanise the workplace and encourage collective identity and inclusiveness.
All the most effective software is easy to use and oversee. Cloud-based HR software should always be more straightforward than previous processes, and when they are, they will be easy to maintain, without the hassle of security updates and continued upkeep. This can help streamline all kinds of HR processes, from payroll to benefits programs, and everything in between.
Computer programs have made HR solutions much cheaper by virtue of the lower manpower costs and higher output. But that’s not all. When we compare a proprietary HR management software with Cloud-based HR systems there is a clear saving from opting for the cloud-based options. Cloud HR systems can function across an entire network and can be accessed by employees to self-service certain features of HR. This reduces the workload of HR employees, who are then free to focus on other, higher-level HR needs.
Improved approach to security
With traditional HR, one of the major concerns was always security, with large amounts of resources dedicated to things like physical security measures and fireproofing. The new security is data security, with employee records and other important documents being kept digitally. Most cloud software companies are serious about security and have high-level protections in place, but be aware that protecting a company’s sensitive data is in some cases the explicit responsibility of the company, so investing in extra protection may be a good idea.
Faster and more accessible innovation
There was a time when implementing new HR tactics and systems required training and outside help and a whole rigmarole. Now it can be achieved with just a click of a button. This means small companies have similar access to innovation to large companies which levels the HR playing field and means there is no longer a need for continuous investment in new software. Instead, scaled innovation can be made quickly and efficiently, so that businesses can easily stay ahead of the technology curve.